Children’s Privacy Policy

Last Updated: June 5, 2023

Kaleidoscope Group, PBC (“Kaleidoscope,” “we,” or “us”) respects your privacy and is committed to protecting personal information. The Children’s Online Privacy Protection Act of 1998 and its rules (collectively, “COPPA”) require us to inform parents and legal guardians (as used in this policy, “parents”) about our practices for collecting, using, and disclosing personal information from children under the age of 13 (“children”). It also requires us to obtain verifiable consent from a child’s parent for certain collection, use, and disclosure of the child’s personal information.

This Children’s Privacy Policy (“policy”) only applies to children under the age of 13 and supplements our general Privacy Policy. Terms that are defined in the general Privacy Policy have the same meanings as used in this Children’s Privacy Policy.

For the purposes of this policy, “Services” means our end-to-end scholarship and grant management software connecting sponsors with applicants, as well as our website (the information and materials made available via our website) located at https://www.mykaleidoscope.com/. 

Information We Collect

We only collect as much information about a child as is reasonably necessary for the child to use the Services or participate in an activity, and we do not condition the child’s participation on the disclosure of more personal information than is reasonably necessary.

A.      Information Collected Directly

We enable users to apply for awards (e.g., scholarships, grants, internships, and other opportunities) that are offered by our clients who are sponsors. In interacting with the Services or applying for an award, we may collect the following types of personal information about children under 13:

• Contact information – First name, last name, email address, mailing address.
• Academic information – The child’s academic year, school information, graduation year, GPA, areas of studies, athletics information, transcripts, or other education records the child may submit in connection with an application.
• Demographic information – Gender, ethnic, religious or spiritual identity, citizenship information, self-identified disability, or veteran status or affiliation.
• Application-related information – Letters of personal reference, essays, artwork, creative materials or works, or other documents and personal materials an award sponsor may request from the child in connection with the child’s application.
• – Details regarding the child’s preferred methods for distributing or receiving scholarship awards or funds, the details of any awards received or distributed, including dates of distribution or award, amounts, and designated applicants and schools.
• Technical support information – Details about any issues the child is experiencing that requires technical support that you or the child submit to us through our contact portals or provide in response to us following up on the child’s request for assistance.
• Device and usage information –Details regarding how and when the child use the Services, including the device used to connect to the Services, the child’s IP address and device identifier, the frequency and duration of the child’s usage, the pages the child views, what websites or search terms referred the child to the Services, and information about the child’s interaction with the Services. 

B.    Automatically Collected Usage and Device Information

Like most websites or mobile applications, our Services use various technologies to automatically collect information about visitors, including children, when they access and navigate through the Services.  Those technologies include:   

• Cookies.  Cookies are small text files that a website transfers to a visitor’s device for recordkeeping purposes.  We use cookies to personalize visitors’ experiences on our website, provide content that we believe may be of interest, track visitor trends and patterns, engage in marketing and advertising, and otherwise analyze our Services traffic.   For further information about cookies, including how to refuse cookies, please visit www.allaboutcookies.org.  Please note that if cookies are disabled, the child may not be able to enjoy certain features of our Services.
• Log Files and Device Identifiers.  We use log files to track actions occurring on the Services and collect data about visitors, including IP address, browser type, Internet service provider, referring/exit pages, date/time stamps, and device identifiers.
• Web beacons and other technologies.  Our Services may use other tracking tools, including web beacons (also known as clear gifs, pixel tags, and single-pixel gifs), which are small electronic images embedded in content and email messages that are not ordinarily visible to users.  Web beacons allow us to track pages and content accessed and viewed by users, as well as to monitor email readership.
• Analytics.  Our Services may also use third-party analytics tools such as Google Analytics.  You can find more information about how data is collected and processed in connection with the Google Analytics service here.  You can also read Google’s privacy policy here.

The information collected through these technologies may be combined with personal information or aggregated with other information collected from or about your child via our Services.  Please review the “Your Choices About Personal Information” section in our general Privacy Policy in order to learn more about how you can opt out of certain information collection.

C.      Information from Other Sources

We may obtain both personal and non-personal information about a child from their references, educators, or academic professionals. These are individuals that the child designates as a “contributor” to provide information about the child in connection with their award application. Please contact the appropriate contributor to learn more about their information collection, use, and disclosure practices and your rights with respect to such information.  

How We Use Personal Information

We (or service providers acting on our behalf) may use the personal information identified above collected from or about your child to make the Services available to the child, allow the child to submit an application via the Services for an award, and to allow the child to import or export content to or from the Services.

We use the information we collect automatically through technology tools to analyze our Services usage and patterns, prevent or detect potential fraud or security incidents, to remediate or respond to security incidents, and to improve our Services and deliver a more personalized experience.

Disclosure of Personal Information

We may disclose aggregated information about many of our users and information that does not identify any individual in order to administer our business and improve our Services.

We do not disclose, sell, rent, or transfer children’s personal information other than as described in this section. We may disclose children’s personal information:

• To award providers and sponsors to whom a child submits an application via the Services for an award.

• To contributor-users that a child designates as part of the application process to provide or submit information to the Services on their behalf (e.g., a school counselor).

• To third parties we use to support the internal operations of our business and the Services and who are bound by contractual or other obligations to use the information only for such purpose and to keep the information confidential. Such third parties would include our IT systems and service providers, such as email providers, hosting providers, and data storage providers.

• If we are required to do so by law or legal process, such as to comply with any court order or subpoena or to respond to any government or regulatory request.

• If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Kaleidoscope, our customers or others, including to: protect the safety of a child; protect the safety and security of the Services; or enable us to take precautions against liability.

• To law enforcement agencies or for an investigation related to public safety.

In addition, Kaleidoscope may disclose children’s personal information to buyers or other successors prior to or in the event of a merger, acquisition, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as a part of bankruptcy, liquidation, or similar proceeding, where the information is among the assets being transferred.

Accessing and Correcting Your Child’s Personal Information

At any time, you may review the child’s personal information maintained by us, require us to correct or delete the personal information, and/or refuse to permit us from further collecting or using the child’s information. You can review, change, or delete your child’s personal information by sending us an email at help@mykaleidoscope.com. To protect your privacy and security, we may require you to take certain steps or provide additional information to verify your identity before we provide any information or make corrections.

How to Contact Us

Kaleidoscope Group, PBC is the operator that may collect or maintain personal information from children through the Services.

For questions or more information about our privacy practices, please contact us by e-mail at privacy@mykaleidoscope.com or by using the contact information provided below:

Kaleidoscope Group, PBC
212 3^rd Ave N
Suite 318
Minneapolis, MN 55401
(800) 278-8762